{"ops":[{"insert":"Position Summary"},{"insert":"\n\n"},{"insert":"The Construction Office Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day functioning of a construction office. This role serves as a key point of communication between project managers, field staff, subcontractors, vendors, and clients while maintaining accurate records, coordinating schedules, and assisting with project documentation."},{"insert":"\n\n"},{"insert":"Key Responsibilities"},{"insert":"\n\n"},{"insert":"Answer and direct incoming phone calls and emails professionally."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Greet clients, vendors, and visitors to the office."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Prepare, organize, and maintain project files, contracts, permits, and other construction documentation."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Process invoices"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Track subcontractor certificates of insurance, licenses, and compliance documents."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Assist with payroll processing, employee timecards, and onboarding paperwork."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain office supplies"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support project managers with document preparation"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Enter and update project information in company software and spreadsheets."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain confidential employee and company records."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Perform general administrative duties, including filing, copying, scanning, and data entry."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Qualifications"},{"insert":"\n\n"},{"insert":"High school diploma or GED required; associate degree or administrative certification preferred."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"2+ years of administrative experience, preferably in the construction or contracting industry."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Proficiency in Microsoft Office Suite (Word, Excel, Outlook)."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Experience with QuickBooks."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Excellent organizational, multitasking, and time management skills."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Strong written and verbal communication skills."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Ability to work independently and in a fast-paced environment."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"High attention to detail and accuracy."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Preferred Skills"},{"insert":"\n\n"},{"insert":"Knowledge of construction terminology and project documentation."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Familiarity with permitting, subcontractor coordination, and contract administration."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Strong customer service skills."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Ability to prioritize multiple deadlines and changing priorities."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Professional demeanor and positive attitude."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Physical Requirements"},{"insert":"\n\n"},{"insert":"Prolonged periods of sitting and working at a computer."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Ability to lift and move office supplies weighing up to 25 pounds."},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Benefits (Optional)"},{"insert":"\n\n"},{"insert":"Competitive pay"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Health, dental, and vision insurance options"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Paid time off and holidays"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Professional development opportunities"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Job Type:","attributes":{"bold":true}},{"insert":" Full-Time"},{"insert":"\n\n"},{"insert":"Schedule:","attributes":{"bold":true}},{"insert":" Monday–Friday"},{"insert":"\n\n"},{"insert":"Work Location:","attributes":{"bold":true}},{"insert":" In Office"},{"insert":"\n\n"},{"insert":"Benefits:"},{"insert":"\n\n"},{"insert":"Dental insurance"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Health insurance"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Life insurance"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Vision insurance"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Work Location: In person"},{"insert":"\n\n"}]}

Paid holidays; Health insurance; Dental insurance; Paid time off; Vision insurance; Life insurance