{"ops":[{"insert":"General Responsibilities","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"The office Administrator is responsible for ensuring the efficient day-to-day operation of the Florida Process Controls office while providing administrative and project support to the engineering, project management, and operations teams. This position plays a key role in maintaining an organized office, coordinating project documentation, supporting material logistics, and helping project teams execute work efficiently."},{"insert":"\n\n"},{"insert":"The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working in a fast-paced technical environment with engineers, project managers, vendors, and customers."},{"insert":"\n"},{"insert":" "},{"insert":"\n"},{"insert":" "},{"insert":"Skills and Qualifications","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"High School Diploma or equivalent"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Valid Driver's License"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"2+ years of administrative, office coordination, or project support experience"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and PDF creator/editor"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Excellent written and verbal communication skills, including fluent English communication skills (written and verbal)"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Strong organizational and time-management abilities"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Ability to prioritize multiple assignments with minimal supervision"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"High attention to detail and commitment to accuracy"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Professional demeanor with strong customer service skills"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Experience supporting engineering, construction, manufacturing, or industrial organizations preferred"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Experience with project documentation or document control preferred"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Schedule","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Part-Time (approximately 30 hours per week)"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Office hours are Monday through Friday, 8:00 AM - 5:00 PM"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Flexible schedule within normal business hours"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Responsibilities","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Administrative Support:"},{"insert":"\n\n"},{"insert":"Serve as the primary administrative resource for the Florida office"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Answer and direct incoming phone calls, emails, and visitors"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Prepare, organize, and distribute correspondence and project documentation"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Assist Branch Managers and Project Managers with document preparation, data entry, reports, and project administration"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain electronic and physical filing systems in accordance with company standards"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support meeting scheduling, travel arrangements, and calendar coordination as needed"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Project Support:"},{"insert":"\n\n"},{"insert":"Assist project teams with preparing project submittals, closeout documentation, and customer deliverables"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Maintain project documentation and records throughout the project lifecycle"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support document control activities, including document revisions and distribution"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Assist with project start-up and closeout administrative activities"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Help ensure project records are complete and properly archived"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Office Operation:"},{"insert":"\n\n"},{"insert":"Maintain a clean, organized, and professional office environment"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Coordinate office maintenance, cleaning, and facility needs"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Oversee office supply inventory and place orders as needed"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Coordinate company meetings, training events, and employee activities"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support onboarding activities for new employees"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Shipping, Receiving, & Materials:"},{"insert":"\n\n"},{"insert":"Coordinate incoming and outgoing shipments"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Receive and verify deliveries"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Track incoming materials and follow up with vendors on delayed shipments"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Support material tracking"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Assist with inventory organization and stock management"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"},{"insert":"Success Factors","attributes":{"bold":true}},{"insert":"\n\n"},{"insert":"Successful candidates will demonstrate:"},{"insert":"\n\n"},{"insert":"Strong organizational and planning skills"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Excellent attention to detail"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Initiative and willingness to solve problems independently"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Ability to communicate professionally with employees, customers, and vendors"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Flexibility is a fast-paced project environment"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Positive attitude and strong team orientation"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"Commitment to providing exceptional internal customer service"},{"insert":"\n","attributes":{"list":"bullet"}},{"insert":"\n"}]}